Data Protection

Data Protection Information
Fraunhofer Society - Fraunhofer Institute for Solar Energy System ISE

When you use this website, we process your personal data as data controllers and save them for the duration required to fulfill the defined purposes and legal obligations. The sections below provide further details about the data this involves, how they will be processed and which rights you have in this regard.

Personal data, as defined by Article 4 (1) General Data Protection Regulation (GDPR) include all information related to an identified or identifiable natural person.

Content

  1. Scope of Application
  2. Name and Contact Information of Controller and Corporate Data Protection Office
  3. Personal Data Processing and Purposes of Data Processing
  4. Transfer of Data
  5. Cookies
  6. Web analysis/Tracking
  7. Social Media Plug-ins
  8. YouTube
  9. Rights of the Data Subject
  10. Data Security
  11. Timeliness of the Data and Amendments to this Data Protection Information

 

 

1. Scope of Application

This data protection information applies to data processing on our website www.ise.fraunhofer.de and forms.ise.fraunhofer.de.

 

2. Name and Contact Information of Controller and Corporate Data Protection Office

Controller within the meaning of Art. 4 (7) GDPR:

Fraunhofer Gesellschaft zur Förderung der angewandten Forschung e.V.
Hansastrasse 27 c,
80686 München, Germany

on behalf of its
Fraunhofer-Institut für Solare Energiesysteme ISE

Heidenhofstraße 2,
79110 Freiburg, Germany

(hereinafter referred to as „Fraunhofer ISE“)

Email: datensicherheit(at)ise.fraunhofer.de

The corporate data protection officer at Fraunhofer can be reached at the above-mentioned address in Munich, c/o Data Protection Officer or at datenschutz@zv.fraunhofer.de.

Please feel free to contact the data protection officer directly at any time with your questions concerning your data protection rights and/or your rights as data subject.

 

 

3. Personal Data Processing and Purposes of Data Processing

a) During your Website Visit

Every time you visit our web pages, our website servers save your device’s accessing our website in a protocol file. This storage is temporary; our website server saves the following access data until their automated deletion:

  • The IP address of the requesting device
  • Access date and time
  • Name and URL of the accessed data
  • The data volume transmitted
  • The message whether the access was successful
  • The browser and operating system used
  • The name of the Internet Provider (ISP)
  • The referring website (referrer URL)

These data are processed for the following purposes:

  1. To enable the use of the website (connection setup)
  2. Administration of the network infrastructure
  3. Appropriate technical and organisational measures to ensure IT systems and data security taking into account the state of the art technology
  4. Fault Analysis and Threat Mitigation
  5. To offer user-friendly service
  6. To optimize the Internet offering

Legal foundations for the above processing purposes:

  • Processing in response to a website visit pursuant to numbers 1-2: 
    The first sentence of Article 6(1), point (b) (requirement for compliance with provisions of the website user contract),
  • Processing pursuant to numbers 3-4: 
    The first sentence of Article 6(1), point (c) GDPR (legal obligation to implement technical and organisational measures to ensure secure data processing pursuant to Article 32 GDPR) and 
    The first sentence of Article 6(1), point (f) GDPR (legitimate interests in data processing for the network and information security) as well as
  • Data processing pursuant to numbers 5-6: 
    The first sentence of Article 6(1), lit. f GDPR (legitimate interests). Our legitimate interests in the processing of data are based on our desire to offer user-friendly optimised web pages. Our legitimate interests may also include the distribution of direct advertising.

After the set period of 30 days, our web server automatically deletes the above-mentioned data. To the extent that data are processed longer for purposes pursuant to numbers 2–6, we will anonymise or delete the data as soon as their storage no longer serves the respective purpose.

Furthermore, we insert Cookies once you visit our website and we use analytical services as well. For more information on the use of Cookies and analytical services, please see Sections 4 and 5 of this Data Protection Statement .

b) Visitor Registration for Events

 

Fee-based Events

In the course of accepting the registration for fee-based seminars, workshops, symposia or conferences, we collect the following required data:

  • Last name, first name
  • Address
  • Payment information, dependent on the selected payment procedure (e.g. credit card, bank account) and
  • E-Mail address.

We may also collect additional voluntary data.

The purpose of processing the mandatory data is to identify you as event participant, to check the data supplied for plausibility, to reserve a place for your participation, to establish a contractual relationship with you and to provide you with information before, during and after the event that will optimise your participation, and to help us plan and ensure a smooth event experience.

We need the payment data in order to collect the participation fee.

Collecting voluntary information allows us to plan and conduct the event in tune with participants’ interests and age.

We process the data based on your enquiry and for the above-mentioned purposes as prescribed by the first sentence of Article 6(1), point (b) GDPR for the performance of the contractual obligations toward our participants and in order to take steps prior to entering into the contract.

We will store the personal data collected in context with the event until the end of the regular limitation period of three (3) years following the end of the year in which the event takes place. We will then delete the data unless we are obligated by law to store the data for a longer period pursuant to statutory safekeeping and documentation obligations pursuant to the first sentence of Article 6(1), point (c) GDPR and in particular pursuant to Sec. 147 AO [General German Fiscal Code]) or unless you have consented to a longer data storage pursuant to the first sentence of Article 6(1), point (a) GDPR. In case of longer data storage, we shall process the data solely to the extent mandated by law or according to your permission. As for all else, the further processing of the data shall be barred.

In connection with event registrations, we work with our service provider Reservix GmbH, Humboldtstraße 2, 79098 Freiburg im Breisgau, Germany („Reservix GmbH“). The purpose of this collaboration is the professional management of online registrations for our events. For this purpose we will use links to their website www.reservix.net, which you can use to sign up for our events. The personal data you provide on their website is processed by Reservix GmbH on their servers in Germany.

We have entered into an order processing contract with PSE AG. In this contract, PSE AG agrees to process the data on our behalf in compliance with the General Data Protection Regulation (GDPR) and guarantees to comply with the rights of the data subjects. Further information on the processing of your personal data by Reservix GmbH can be found in their privacy policy.

 

Events free of charge

In context of registration for free seminars, workshops, symposia, conferences, celebrations and other events, we collect the following required data:

  • Last name, first name
  • Address
  • E-Mail address.

The purpose of processing the mandatory data is to identify you as event participant, to check the data supplied for plausibility, to reserve a place for your participation, to establish a contractual relationship with you and to provide you with information before, during and after the event that will optimise your participation, and to help us plan and ensure a smooth event experience.

The collected voluntary data aallow us to adapt the event to the interests and ages of the participants.

We process data based on your enquiry and for the purposes declared as prescribed by the first sentence of Article 6(1), point (b) GDPR for the performance of the contractual obligations toward the participants and in order to take steps prior to entering into the contract.

We will delete personal data collected from you at the end of the event.

c) Subscriptions to our Newsletter

We will send our newsletter to your email address on a regular basis provided you explicitly consent to our use of your email address as recipient address for our newsletter pursuant to the first sentence of Article 6(1), point (a) GDPR. The newsletters inform you about our Institute and other facilities and events of Fraunhofer e.V.. To receive our newsletter, we ask you to provide us with the following mandatory data:

  • E-Mail address,
  • Assurance of perusal and acceptance of the data protection policy,
  • Selection of topics

You may volunteer to provide us with additional information about you (first name, last name, title, academic title and company/research institution). We use this information to address you personally in our newsletter.

Upon receiving your subscription, we will email you a subscription notice. Please confirm receipt of this notice. We need this confirmation to send our newsletter to you. This process is known as double opt-in procedure. Your response serves as proof that you are indeed the person who requested our newsletter.

You may unsubscribe from our newsletter at any time. You find an ‘unsubscribe’ link at the end of every one of our newsletters. Alternatively, you may also unsubscribe by email unsubscribe@ise.fraunhofer.de or by using the following link: www.ise.fraunhofer.de/en/press-media/newsletter/unsubscribe.html.

Upon receiving your unsubscribe notice, we will delete your email address immediately.

Our service provider, the mailingwork GmbH, Birkenweg 7, 09569, Oederan („mailingwork“) sends our newsletter to your email address on our behalf. mailingwork stores the email addresses of our newsletter recipients on their servers in Germany on our behalf. mailingwork uses the data of our newsletter subscribers for the purpose of sending and evaluating newsletters on our behalf. For this purpose, we entered into an order processing contract with mailingwork. TBy signing this contract, mailingwork agrees to process the subscriber data in compliance with all General Data Protection Regulations (GDPR) and to guarantee the rights of all data subjects.

mailingwork assures that personal data are protected in a comprehensive way from unauthorised access. mailingwork itself does not use the data of our newsletter recipients to write to them or to forward the data to third parties. As reliable email sending service, mailingwork is certified by the Certified Senders Alliance.

d) Use of Contact Forms

We offer our website’s visitors the opportunity to contact us via a form on our website. To enable you to communicate with us via this form, we request the following data:

  • E-Mail address
  • Message

We need these data to find out who contacted us and to process the user request.

You may volunteer to provide us with additional information about you (title, first name, last name).

We use your data to send you answers to your questions and information per mail if you explicity request it.

We process the data in response to your enquiry. Our purpose is to answer your inquiry for the purposes of our legitimate interests pursuant to the first sentence of Article 6(1), point (f) GDPR.

Once we have satisfied the enquiry via contact form, we will delete the personal data collected.

4. Transfer of Data

If we forward personal data collected through websites to processors, we will notify you in this data protection information regarding the respective data processing operation, citing the specific recipient.

Aside from that, we will only forward your personal data if

  • you have given consent pursuant to Art. 6 (1) lit. a GDPR,
  • this is required pursuant to Article 6 (1) lit. b GDPR for the performance of a contract with you (for example forwarding to shipping companies for the purpose of delivering goods ordered by you, or forwarding payment information to payment service providers or credit institutions in order to process a payment transaction);
  • there is a legal obligation for disclosure pursuant to Art. 6 (1) lit. c GDPR.

The recipients may use the transferred data for the above-mentioned purposes only.

5. Cookies

This website uses cookies. Cookies are small files that your browser automatically generates and stores on your device (laptop, tablet, smartphone, etc.) when you visit our site. Cookies do not harm your device nor do they contain viruses, Trojans or other malware.

Cookies store information associated with the specific device used. That does not mean that we can directly identify you.

We use cookies for the purpose of making the use of our offers more convenient and pleasant for you. For example, we use so-called session cookies to allow session controls or to save data entries in forms or shopping carts during the session. At the latest, session cookies are deleted when you close your browser.

We also use temporary cookies to optimize user-friendliness; these cookies are stored on your device for 4 Wochen. When you visit our site again to use our services, these cookies will automatically detect that you have visited in the past and will reapply your previous entries and settings so that you do not have to enter them again.

On the other hand, we use cookies to statistically record the use of our website for the purpose of optimizing our offers for you (see Point ?4). When you visit our site again, these cookies make it possible for us to automatically recognize that you have already visited our site before. These cookies are deleted after 4 Wochen.

The data processed by the cookies are necessary for the above-mentioned purposes to protect our legitimate interests and those of third parties pursuant to Art. 6 (1) lit. f GDPR.

Most browsers automatically accept cookies. However, you can configure your browser to not save any cookies on your computer or to display a notice before new cookies are saved. Completely disabling cookies may mean that you cannot fully use all functions of our website.

6. Web analysis/Tracking

LeadLab (Wiredminds GmbH)

Our website uses the Leadlab service by Wiredminds GmbH and its tracking pixel technology to analyze user behavior and optimize our site accordingly. The service particularly allows us to identify which companies have visited our site. In so doing we do not obtain any information that may identify you directly.

The use of Leadlab involves cookies and tracking pixels which allow statistical analysis of the use of this website based on your visits. Information, including personal information, about your visiting behavior is stored in the cookie and sent to Wiredminds or is directly obtained by Wiredminds. Wiredminds uses a pseudonym to process the information in a usage profile for the purpose of analysis. The data are anonymized to the extent possible.

Without your specific permission, we neither use the data collected to identify you personally nor will we match the data with personal data pertaining to the pseudonym associated with you.

If IP addresses are collected, they are immediately anonymized after collection by deleting the last number block.

For more information about data protection at Wiredminds, please visit the company’s website.

We process statistical data based on our legitimate interest pursuant to Article 6 (1) lit. f GDPR for optimizing our online offering and our web presence. Wiredminds processes the data on our behalf based on a data processing agreement between us and Wiredminds. This agreement ensures that the data processing on our behalf is consistent with the General Data Protection Regulation and guarantees the protection of the data subjects’ rights.

If you do not want your usage behavior to be recorded and analyzed, you may object by means of an opt-out cookie. It will be set to prevent the future collection of your data when you visit this website. The opt-out cookie works only in this browser and only for our website. It is stored on your device. If you delete the cookies for this browser, you will have to set the opt-out cookie again.

7. Social Media Plug-ins

We use so-called social media buttons (also called social media plug-ins) on our website. These are small icons which you can use to share the contents of our website in your profile on social networks.

If you activate such an icon, a connection is established between our website and the social network. In addition to the contents in question, the operator of the social network obtains further, partly personal information. For example, this includes the fact that you are currently visiting our site.

The social media buttons are integrated using the so-called Shariff solution. This solution prevents your device from establishing a link to the social network merely because you visit a website featuring a social plug-in button without clicking on it. This means that information is only transmitted to the social network when you activate the button.

We integrate the following social media plug-ins on our website:

a) Facebook Ireland Limited: Sharing on Facebook

nformation is partly transmitted to the parent company Facebook Inc., headquartered in the USA. This company complies with the data protection regulations of the U.S. Privacy Shield and is registered with the U.S. Privacy Shield Program of the U.S. Department of Commerce.

For the purpose and scope of data collection, further processing and use of data by Facebook as well as your related rights and configuration options for protecting your privacy, please refer to Facebook’s privacy policy at https://www.facebook.com/about/privacy/.

b) Twitter International Company: Sharing on Twitter

Information is partly transmitted to the parent company Twitter Inc., headquartered in the USA. This company complies with the data protection regulations of the U.S. Privacy Shield and is registered with the U.S. Privacy Shield Program of the U.S. Department of Commerce.

Further information on data protection on Twitter can be found in Twitter’s privacy policy at https://twitter.com/privacy.

c) Xing SE: Sharing on Xing

Further information on data protection on XING can be found in XING’s privacy policy at https://www.xing.com/privacy.

e) LinkedIn Corporation: Sharing on LinkedIn

Information is partly transmitted to the parent company LinkedIn Corporation, headquartered in the USA. This company complies with the data protection regulations of the U.S. Privacy Shield and is registered with the U.S. Privacy Shield Program of the U.S. Department of Commerce.

Further information on data protection on LinkedIn can be found in the company’s privacy policy at https://www.linkedin.com/legal/privacy-policy.

8. YouTube

We integrate components (videos) of YouTube, LLC, 901 Cherry Ave., 94066 San Bruno, CA, USA (hereinafter “YouTube”), a company of Google Inc., Amphitheatre Parkway, Mountain View CA 94043, USA, (hereinafter “Google”) in our websites. The implementation is based on Art. 6 (1) lit. f GDPR; our legitimate interest in that case is the smooth integration of the videos and the attractive design of our website.

Our websites use a solution that prevents the establishment of a connection to Google simply because you visit a site with an integrated video, without activating the video. This means that information is transmitted to YouTube only if you actually click to view the video.

Google complies with the Data Protection Regulations of the U.S. Privacy Shield and is registered with the U.S. Privacy Shield Program of the U.S. Department of Trade.

Further information on data protection in connection with YouTube can be found in Google’s privacy policy at https://www.google.de/intl/de/policies/privacy/.

9. Rights of the Data Subject

You have the following rights:

  • pursuant to Art. 7 (3) GDPR, to withdraw your consent at any time. This means that we may not continue the data processing based on this consent in the future;
  • pursuant to Art. 15 GDPR, to obtain access to your personal data processed by us. In particular, you may request information about the purposes of the processing, the categories of personal data concerned, the categories of recipients to whom the personal data have been or will be disclosed, and the envisaged period for which the data will be stored. Moreover, you have the right to request rectification, erasure, or restriction of processing, to object to processing, the right to lodge a complaint, and to obtain information about the source of your data if they were not collected by us, as well as about the existence of automated decision-making, including profiling, and, if applicable, meaningful information about the logic involved;
  • pursuant to Art. 16 GDPR, to obtain the rectification of inaccurate data or the completion of your personal data without undue delay;
  • pursuant to Art. 17 GDPR, to obtain the erasure of personal data saved by us unless processing is necessary to exercise the right of freedom of expression and information, to comply with a legal obligation, for reasons of public interest, or to establish, exercise or defend legal claims;
  • pursuant to Art. 18 GDPR, to obtain restriction of processing of your personal data if you contest the accuracy of the data, the processing is unlawful but you oppose the erasure of the personal data, or if we no longer need the personal data while you still require it for establishing, exercising or defending legal claims, or if you have filed an objection to the processing pursuant to Art. 21 GDPR;
  • pursuant to Art. 20 GDPR, to receive your personal data that you have provided to us, in a structured, commonly used and machine-readable format or to transmit those data to another controller and
  • pursuant to Art. 77 GDPR, the right to lodge a complaint with a supervisory authority. Generally, you may contact the supervisory authority of your habitual residence, place of work or the registered offices of our organization.

Information on your right to object pursuant to Art. 21 GDP

You have the right to object, on grounds relating to your particular situation, at any time to processing of your personal data pursuant to Art. 6 (1) lit. e GDPR (data processing carried out in the public interest) and Art. 6 (1) lit. f GDPR (data processing for purposes of legitimate interests).

If you file an objection, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for processing which override your interests, rights and freedoms, or unless the processing serves the establishment, exercise or defense of legal claims.

If your objection is directed against the processing of data for the purpose of direct marketing, we will stop the processing immediately. In this case, citing a special situation is not necessary. This includes profiling to the extent that it is related to such direct marketing.

If you would like to assert your right to object, please send an email to datenschutzkoordination@zv.fraunhofer.de.

10. Data Security

All your personal data are transmitted in encrypted format, using the widely used and secure TLS (Transport Layer Security) standard. TLS is a secure and proven standard that is also used, for instance, in online banking. You will recognize a secure TLS connection by the additional s after http (i.e., https://..) in the address bar of your browser or by the lock icon in the lower part of your browser.

In all other regards, we use suitable technical and organizational security measures to protect your data against accidental or intentional manipulations, partial or complete loss, destruction, or the unauthorized access of third parties. We continuously improve our security measures in accordance with the state of the art.

11. Timeliness and Amendments to this Data Protection Information

The further development of our website and the products and services offered or changed due to statutory or regulatory requirements, respectively, may make it necessary to amend this data protection information. You may access and print out the latest data protection information at any time from our website.